COMMUNICATIONS COMMITTEE MEETING
NORTH CAROLINA NATIONAL GUARD ASSOCIATION
24 JULY 2013
The above named committee met on the date indicated on call of Committee Chairman Diana Stumpf. The meeting was held at the NCNGA Headquarters, Raleigh, NC, and the following members were present:
Chairman Diana Stumpf, Scott Schnack, Bryan Finch (via tele-con), Sheenia Bennett (via tele-con), and Jeremy Davis. NCNGA Staff Members Adene Tyler, Teri Foster and Kathy Ford (via tele-con) were also present.
Committee Members Phillip Kerr, Scot Heineman, Tom Innes, Darryl Jordan and John Smith were absent.
Chairman Stumpf declared a quorum present and convened the meeting at 1:00 p.m. Upon motion committee minutes dated 29 May 13 were approved for the record.
Steve Mortiboy, Sales Manager with Semper Fi Web Design, was then introduced to the committee. Mr. Mortiboy briefed the committee on the services his company provides, and referred them to several websites that they have designed. He indicated that they specialize in Word Press, which is current format for the Association’s website. After answering questions from the committee, Mr. Mortiboy was excused from the meeting.
The committee then discussed whether we need to hire a marketing company in addition to a web site design company. Committeeman Davis suggested that we at least get basic support service for backups and security scans. After discussion, it was recommended that we provide Semper Fi with the same website redesign information received from Smith Design Studios (attached), so we can compare quotes more efficiently. Semper Fi only provided standard pricing for services, which were updated after the meeting (attached).
The committee was also in agreement that APCO not be considered because their pricing is considerably higher.
The committee was in agreement that the website should remain our primary focus, and later work towards improving the magazine.
The committee then reviewed unresolved issues from the last meeting, as follows:
· Still waiting to hear back from Rick Fay on copyright for Assn logo.
· Comments from members on other State Assn websites – tabled.
· Prepare survey to determine what members want to see on website and magazine – tabled.
Using Unit Representatives as a communication tool for NCNGA – It was suggested that we set up a Google Group for Unit Reps. Tyler noted that Foster did have email addresses for the Unit Reps and periodically sends a newsletter to the units.
· Cost to use Mail Chimp service – Committeeman Davis stated that this is a free service up to 2,000 subscribers. After that, fee is $9 per month. The members discussed effective ways to obtain email addresses for our membership and whether AKO addresses could be used. After discussion, a motion was made and unanimously approved to proceed with the Mail Chimp service.
The members then reviewed a listing of functional priorities for the web site, prepared by Committeeman Davis (attached).
It was also suggested that the committee discuss the feasibility of creating a new staff position/duty for public affairs.
The next meeting date to be determined after Semper Fi’s proposal received.
There was no further business to come before the committee, and the meeting was adjourned at 2:45 p.m.
Adene T. Tyler