The Executive Council met on the date indicated above on call of President Bobby Lumsden. The meeting was held at the NCNGA Headquarters, Raleigh, NC, and the following members were present or submitted proxy votes:
President Bobby Lumsden; Past President Ronnie Honeycutt (via tele-con); Vice President Brent Orr; Secretary-Treasurer Adene Tyler; Chaplain Carl Singley; Judge Advocate Rick Fay (via tele-con); (30th ABCT) Brian Alkire, Scott Schnack; (60th TC) Velma Evans; (130th MEB) Robert Holland, Chris McCurry (Proxy); (449th TAB) Colby Hammonds (Proxy), Tom Underwood; (113th SUS) Miriam Gray (via tele-con); Randy Ly (Proxy); (JFHQ) Steven Johnson (Proxy); Charlene Johnson (Proxy); (139th Rgmt) David Eaton (via tele-con); (Air Guard) Barbara Doncaster, Wendy Larsen; (Associate) John Sweat (Proxy); (Junior Council) Tim Stanhope.
Dale Baker (60th TC), James McKee (139th Rgmt); John Eudy (Associate); and Lonnie Brooks (Junior Council) were absent.
President Lumsden declared a quorum present and convened the meeting at 10:00 a.m. Chaplain Singley gave the invocation.
Upon motion, the following Consent Agenda was approved for the record:
- Executive Council meeting minutes dated 22 May 13
- Informal Investment Schedule for quarter ending 30 Jun 13
- Communications Committee meeting minutes dated 29 May 13, Chairman Diana Stumpf
- NGAUS Liaison Committee meeting minutes dated 26 Jun 13 and 14 Aug 13, Chairman Wes Morrison
- EANGUS Liaison Committee meeting minutes dated 26 Jun 13 and 6 Aug 13, Chairman Ron Hill
- Benefits Committee meeting minutes dated 27 Jun 13, Chairman Charlene Johnson
President Lumsden stated there were two issues referred from the last meeting. The first was to continue discussion and vote on whether or not the Association should sponsor the NGAUS technician disability insurance program. President Lumsden briefly explained the program noting that this could provide an additional revenue stream for the Association. We would receive $50 per application and also receive a rebate at the end of the year from NGAUS. At present, there are 1,289 technicians with only 439 currently enrolled in the program. We have the potential of earning $20,000+ by reaching out to those not enrolled. The program would be administered by the current insurance staff, who would attend AGR briefings and HRO briefings for newly hired technicians. In addition, the Association could request an open enrollment period from NGAUS, if required, to contact those that missed the initial enrollment. Vice President Orr inquired if there were any exclusions to the policy. Lumsden indicated that if an individual receives compensation from the military for any type of injury, then they would not be eligible to receive this benefit. After discussion, a motion was made and unanimously approved to partner with NGAUS and sponsor the technician disability insurance program. President Lumsden stated that as President he would be signing a Memorandum of Agreement with NGAUS.
The next issue referred from the last meeting was a quarterly report from the Junior Council Members. Councilman Stanhope related that the Junior Council had not met, and he did not have a report at this time.
The Council then approved the following committee minutes. Committee recommendations and action taken by the Executive Council are indicated below. (Only recommendations that affect policy or unbudgeted funding require Council approval.)
(1) Communications Committee minutes dated 24 July 13 – Chairman Diana Stumpf
Recommendation: Semper Fi Web Design proposal: $6,420 for website redesign, $1,319 for security service and $1,260 for four quarterly scans of website and server for a total of $8,999. (Funding included in budget, but expenditures require Council approval.)
Discussion: Councilman Schnack, who is also a member of the Communications Committee, briefed the Council stating that the committee had met with two companies and had chosen Semper Fi. Councilman Underwood questioned if the committee members would be working with Semper Fi, and Schnack indicated they would assist in the redesign process.
Action Taken: Upon motion the Council unanimously approved the committee’s request to contract with Semper Fi in the amount of $8,999.
(b) Headquarters & Employees Committee minutes dated 7 Aug 13 – Chairman Rick Fay
Recommendation: Cut down and remove three trees in back of building, once approved by Town of Cary. (One quote of $1,800 received. Waiting for one more.)
Discussion: It was noted that the committee had only solicited quotes for removing the trees and had not formally recommended to the Council that they be removed at this point. The Town of Cary requires that approval be obtained prior to removing trees. Since the request to Cary has been made, Chairman Fay recommended that we proceed with removing the trees if approval is granted.
Action Taken: Upon motion the Council unanimously approved funding, not to exceed $2,500, to remove three trees behind the building.
The Council was informed that new carpet will be installed upstairs and in the foyer. Vinyl flooring will be installed in bathrooms and kitchen upstairs. The chandelier in the downstairs foyer will be replaced. Funding previously approved in FY 12-13 budget.
Under other business, President Lumsden informed the Council that he had consulted with the committee appointed by the Adjutant General regarding the 2014 convention. After meeting with the Adjutant General, President Lumsden stated that he went ahead and made the decision to return to Winston-Salem for 2014. Proposals were received from Charlotte, Greensboro, Wilmington, and Winston-Salem. The proposals from Charlotte and Wilmington would have required that we use a convention center, which would increase costs considerably. Past President Honeycutt inquired if anyone had received any negative feedback from the 2013 convention, and no one indicated that they had. Vice President Orr commented that he thought he had seen a survey that had been sent out on the 2013 convention. No one was aware of a survey.
President Lumsden commented that in his conversation with the Adjutant General they had discussed planning for a larger convention in 2015, which would require the use of a convention center and multiple hotels. Using a convention center would increase costs considerably. He stated that some of this cost could be offset by more sponsorships and corporate memberships. President Lumsden stated that the Tennessee National Guard Association brought in approximately $100,000 in corporate sponsorships for their combined event. He will be attending the NGAUS convention in September, and stated that he would talk with the Directors of the Tennessee, Texas and Oklahoma associations regarding their sponsorship programs. He then inquired if the members would be willing for the Association to absorb the additional costs, which would probably be in the $30,000 range. During discussion, Councilman Alkire noted that we are already maxed out in Winston-Salem with no room for growth. Honeycutt inquired if the reduction in forces would affect our anticipated growth at conventions, and Lumsden related that he believes the reduction in North Carolina will be minimal based on information he has received.
It was noted that attendance at the 2013 combined event was approximately 1,030. If our attendance exceeds 1,200 people, we will have to go to a convention center. The members discussed the attendance at the Association’s business meetings this year. Approximately 50 more people attended this year than last year. Comments were made that the majority of the members do not realize they can vote and participate in the business sessions. It was agreed that we need to do a better job of promoting and marketing the conventions.
President Lumsden stated that he would like to see the combined event move to a larger venue in 2015. This will result in higher costs as mentioned above, with worse case scenario being in the $30,000 range. He suggested we assume this liability, and a motion was made that the Association would assume any monetary risk associated with moving to larger venue in 2015. The motion was seconded and unanimously approved.
President Lumsden informed the Council that he will be appointing an ad hoc committee to reassess the goals, objective and mission of the Association. This committee will also be tasked with reviewing the structure of the Association to include committees and personnel positions. The membership of this ad hoc committee will consist of the vice president, several past presidents and other members with this skill set.
There was no further business to come before the Council, and upon motion, the meeting was adjourned at 11:25 a.m.
Adene T. Tyler